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Message: [QUOTE="omniorange, post: 2861827, member: 636"] We are going in circles here. The first post I replied to by you seemed to be indicating that the college couldn't release academic information to the parents at all. I replied that they could with a FERPA waiver form on file with the college's FERPA Officer (in many instances this would indeed be the Registrar's Office since usually the parents want to see transcripts and grades and such, but not always). You then replied that FERPA waiver forms only covered transcripts and grades to which I replied that it includes many different educational records beyond transcripts and grades. The waiver can indeed include academic progress and status at the college since that is an educational record. Financial aid applications and monies dispersed to students are educational records. Basically anything that can be audited pertaining to a specific student is considered an educational record, again, outside of medical records. So yes, academic progress or status such as "in good academic standing", "on probation", "suspension" or "dismissal" can be included on the waiver form. Now who the college permits to discuss the educational records "waived" on the waiver form. can vary from institution to institution. But for billing records or financial aid disbursements it isn't likely to be the College FERPA Officer since those records are not their area of expertise. However, the FERPA Officer confirms with such departments that a proper waiver is on file and that proof of parent/guardianship has been established prior to them discussing without the student present. If the student is present, only verbal consent is needed at that time, but the office involved needs to ask the parents to momentarily leave the room, inform the student they have the option of not giving consent and that if they give verbal consent at any point during the conversation they can withdraw consent. After the discussion, the office involved notes for the file that consent was verbally given by the student and the student was given the option to opt out of verbal consent at any point in the conversation including in the written note a brief discussion of what happened during the meeting. Then such note is forwarded to the College FERPA's Officer for placement in the their files and a copy in the student's file as well. As for actual coaches not being involved at all, that was how the institution I was at had it set-up but there was an athletic/academic advisor that met along with me to explain the ins and outs of what was happening. And that is probably more than anyone cared to know about how FERPA works. ;) Peace, Neil [/QUOTE]

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